BY-LAWS
 (Last Revision 03/21/2022)

1) Finance:

A) Dues:

i) A $25 annual membership fee is due per rig each year by the last day of November for the next calendar year’s membership. (10/13/2007)

ii) Club members who have not paid their dues by December 31 of the current calendar year will be cancelled and the club will return any money due them according to the refund policy noted in 4(a). (06/10/2007)

iii) New members entering January 1 to June 30 will pay an annual membership fee of $25 good through year end. (10/13/2007)

iv) New members entering July 1 to November 30 will pay an annual membership fee of $12.50 good through year end. (10/13/2007)

v) If a club member has not had attended one club campout during the current calendar year, their membership will be cancelled and the club will return any money due them according to the refund policy noted in 4(a) after the December campout of the same calendar year. (06/10/2007)

vi) The annual dues will not be refunded. (06/10/2007)

B) Floating Deposit:

i) $200 to be applied to the campground cancellation effective January 1 and due by December 31 subject to Section 4(a). (rev. 12/08/2018)

ii) Will be returned upon member resignation or if the club cancels the membership and the floating deposit has not been forfeited as noted in accordance with item 4(a). (10/13/2007)

C) Club Campout Fee:

i) A $2 club fee will be added per weekend campout per rig to the Club camping fees. (10/13/2007)

ii) The Club camping fees (including the added $2) are due and payable by the end of the Saturday morning club meeting.  Camping fees will be rounded up to the nearest whole dollar.  (10/13/2007)

iii) Prospective members (guests) will not be charged the $2 club dues at their "first" club campout.  (10/13/2007)

D) Payment Methods:

i) All checks and cashiers checks to be made payable to Circle City Campers. ( 01/14/2004)

ii) Cash (01/14/2004)

E) Children under the age of 12 will not manage the collection of money in support of the weekend activities. (01/14/2004)

2) Officer Duties, Responsibilities, and Activities Description

A) President: Refer to President Job Description. (06/10/2007)

B) Vice-President: Refer to Vice-President Job Description. (06/10/2007)

C) Secretary: Refer to Secretary Job Description. (06/10/2007)

D) Treasurer: Refer to Treasurer Job Description. (06/10/2007)

E) Booking Secretary: Refer to Booking Secretary Job Description. (06/10/2007)

3) Campground Locations:

A) To be within a reasonable distance from the intersection of the 91 freeway and the 15 freeway intersection (near Corona, CA). (06/10/2007)

B) Campouts will be planed for each month of the calendar year, January through December. (01/14/2004)

4) Cancellations:

A) Anyone canceling a campsite reservation after the cut-off date specified on the Wagon Master (WM) list must pay the camping fees shown on the WM list for that campout within 14 days (the first day starts the Monday after the campout weekend). If payment is not received by the 14th day, the member will be removed from all future WM lists, (those that are not currently past the cut-off date). After payment is received and recorded by the treasurer, the member will be notified that they are eligible to request a future campout reservation. If the amount is not paid within 60 days of the missed campout, the club may cancel the membership in accordance with Section 1(B) (ii). (rev. 10/09/2010)

5) Election of Officers:

A) All officers (President, Vice-President, Secretary, Treasurer, and Booking Secretary) will be elected subject to their specific job description at the November campout and will begin their term of office on January 1. (rev. 06/10/2007)

B) The term of each elected office will be for one (1) year beginning January 1 and ending December 31. (rev. 01/14/2004)

C) At the September meeting, the membership will appoint a nominating committee.  It will consist of 3 active members who will make club officer recommendations for the November election.  These recommendations will be presented at the October meeting and placed on the November ballot.  Officer nominations may also be made by the membership from the floor at the October meeting.  These will also be placed on the November ballot.  No additional nominations for club officers will be accepted after the close of nominations at the October campout. The candidates nominated will be listed in the minutes of the October meeting and the membership notified. (rev. 06/10/2007)

D) There is no limitation on the number of consecutive years a member may hold an elected office. However, the member must be elected to serve each time at the end of the office term. (rev. 01/14/2004)

E) To be elected to office the member candidate must receive a majority vote of the ballots cast by the membership and counted at the November meeting.  (06/10/2007)

F) All active members count as one vote each as listed on the membership list and may vote for each elected office one time. They may cast their vote by absentee ballot prior to the November campout cut-off date and submit it to the Secretary or in person at the November meeting. (06/10/2007)

6) General:

A) The Saturday morning CCC business meeting must be conducted by an officer with a quorum of officers being present. (rev. 08/13/2011)

B) Children 12 and older may participate in 'adult' games played throughout the day. (01/14/2004)

C) A change to one paragraph of the bylaws (called an amendment) may be done at a single monthly club meeting by majority vote of the quorum. (rev. 06/10/2007)

i) Majority vote is defined as more than 50% of the active voting members attending "that campout meeting" and must include two (2) officers. (rev. 06/10/2007)

ii) Quorum: The club defines a quorum as a minimum two-thirds (2/3) of the active voting members attending "that campout meeting" and must include two (2) officers. (rev. 06/10/2007)

D) The addition of a non-existent paragraph, provided it does not change or alter the original intent of that paragraph, may be added at a single monthly club meeting by majority vote of the quorum.  (rev. 06/10/2007)

i) If a member objects to the addition of a non-existent paragraph, then it shall be called a revision and requires the change(s) be presented at three (3) consecutive club meetings before the revision can be voted on and then a two-thirds (2/3) vote of the quorum is required to revise the bylaws at the third (3rd) club meeting. (rev. 06/10/2007)

E) A change to more than one paragraph and/or a major portion of the bylaws (called a revision) at one time, requires that the revision be presented at three (3) consecutive club meetings before the changes can be voted on and then a two-thirds (2/3) vote of the quorum is required to revise the bylaws at the third (3rd) club meeting. This will allow ample time for the club members to review and discuss the proposed changes. (rev. 06/10/2007)

F) Circle City Campers, a family camping club, will not allow, tolerate or condone any type of illegal and/or criminal activity and/or conduct that is deemed detrimental to the well being of the club as determined by the majority of the membership. Any member and/or non-member involved in such activity and/or conduct will be asked to stop such actions and leave the campground immediately by the club officers. If the member and/or non-member does not immediately comply with the club officers request, the proper authority will be called and/or summoned. (06/10/2007)

G) Members may volunteer for available wagon master months subject to the wagon master description. If two or more members select the same month the officers will have the option to arbitrate who will be selected. (06/10/2007)

H) The natural progression of club officers present will assume wagon master responsibilities if the assigned Wagon Master CANNOT attend the weekend. (06/10/2007)

I) Credit for member attendance at the club campout is defined as the (1) attendance of the member whose name appears on the wagon master list when the fees are settled with the RV park; (2) a rig occupies a club designated site for the member whose name appears on the wagon master list; and (3) the camping fees are paid in accordance with the terms and conditions of the club by-laws and RV park rules for that member whose name appears on the wagon master list. (rev. 06/10/2007)

J) The wagon master list will be based upon the attendance record of the membership (subject to item I) and compiled in advance of the proposed campout. Pre-qualified members will have attended 6 of the 13 campouts during the specified qualification period. Qualification periods for each month are based upon the preceding campout months as demonstrated in the example below.  (06/10/2007)

EXAMPLE:

January 2022 (August 2020-2021); February 2022 (September 2020-2021); March 2022 (October 2020-2021); April 2022 (November 2020-2021); May 2022 (December 2020-2021); June 2022 (January 2021-2022); July 2022 (February 2021-2022); August 2022 (March 2021-2022; September 2022 (April 2021-2022); October 2022 (May 22021-2022); November 2022 (June 2021-2022; December 2022 (July 2021-2022). (rev. 03/21/2022)

EXAMPLE SCENARIO: June 2022 wagon master list pre-qualified members will have attended 6 of the 13 campouts during the qualification period of January 2021-2022. November 2022 wagon master list pre-qualified members will have attended 6 of the 13 campouts during the qualification period of June 2021-2022. (rev. 03/21/2022)

7) New Members:

A) Prospective member(s) MUST attend one outing as a guest. (06/10/2007)

B) Prospective member(s) MUST complete a new member application at the campout and submit the application to the club officers for review.  (06/10/2007)

C) The President or Vice-President will review the new member(s) application with 2 or more club officers for approval and meet with the guests at the campout to review their application. (06/10/2007)

D) The club officers will accept or reject the application prior to the next club campout.  (06/10/2007)

E) If the prospective member(s) is approved, the new member must pay the club dues and floating deposit in accordance with Section 1 at the time of approval.  (10/13/07)

8) Guests:

A) A guest will be invoiced $225 dollars in advance by the club for a requested campout prior to placement on the WM waiting list. Upon receipt of the guest deposit, the guest will be placed on the WM waiting list, notified via e-mail of their status, and the $225 payment will be sent to the club Treasurer and noted on that specific WM list as payment received. If the guest is moved to the WM active list, and they attend the requested campout, they will be required to pay for that weekend’s camping fees.  (rev. 12/08/2018)

B) If the guest does not become a member, the club Treasurer will refund the guest deposit minus any fees due the club and no further obligation is due the club or the guest.  (10/13/2007)

C) If a guest cancels their active reservation after the WM list cut-off date they will be subject to the cancellation fees as described in Section 4. The guest will be re-invoiced to make the difference charged so that the original $225 guest deposit remains on file until another campout. Upon receipt of the guest deposit balance, the guest will then be placed on another WM waiting list pending availability.  (rev. 12/08/2018)